Privacy Policy

Last updated: [27.01.2026]

Dental Image (“we”, “our”, “us”) operates the website www.dentalimage.co.uk.
We are committed to protecting your personal data and respecting your privacy in accordance with:

UK GDPR
EU GDPR
Data Protection Act 2018

This Privacy Policy explains how we collect, use, and protect your information.

1. Who We Are

Website: www.dentalimage.co.uk
Business Name: Dental Image
Email: info@dentalimage.co.uk
Business Address: [your business address, if available]

We are the “Data Controller” for the purposes of data protection law.

2. Personal Data We Collect

We currently collect only the following personal data:

Your name
Your email address

This data is collected when you:

Contact us via forms
Subscribe to newsletters
Request information
Communicate with us

We do not collect sensitive personal data.

3. How We Use Your Data

We use your personal data only for legitimate business purposes, including:

Responding to your enquiries
Providing requested information or services
Sending relevant communications (if you consent)
Improving our website and services
Legal and administrative purposes

We do not sell your personal data.

4. Legal Basis for Processing

Under GDPR, we process your data based on:

a) Consent

When you voluntarily submit your information.

b) Legitimate Interest

When processing is necessary for business communication and website improvement.

c) Legal Obligation

When required by law.

5. Cookies and Tracking Technologies

Our website uses cookies and similar technologies.

a) Essential Cookies

These are necessary for website functionality.

b) Analytics Cookies (Google Analytics)

We use Google Analytics to understand how visitors use our website.

This helps us improve performance and content.

Google Analytics may collect:

IP address (anonymised where possible)
Browser type
Pages visited
Time spent on site

We only activate non-essential cookies after your consent.

You can manage your cookie preferences at any time via our cookie banner.

6. Data Sharing

We may share your data only with trusted third parties when necessary, including:

Website hosting providers
Email service providers
Analytics providers (Google)

All partners are GDPR-compliant and bound by confidentiality agreements.

We never sell your data.

7. International Data Transfers

Some service providers (such as Google) may process data outside the UK/EEA.

Where this happens, we ensure appropriate safeguards are in place, such as:

Standard Contractual Clauses
Adequacy decisions
GDPR-approved safeguards

8. Data Retention

We keep your personal data only as long as necessary:

Contact data: Up to 3 years after last interaction
Marketing data: Until you withdraw consent
Legal records: As required by law

After this period, data is securely deleted.

9. Your Data Protection Rights

Under GDPR and UK law, you have the right to:

Access your data
Correct inaccurate data
Request deletion (“right to be forgotten”)
Restrict processing
Object to processing
Data portability
Withdraw consent at any time

To exercise your rights, contact us at:
📧 [your email]

We will respond within 30 days.

10. Data Security

We use appropriate technical and organisational measures to protect your data, including:

Secure servers
Encrypted connections (SSL)
Limited access controls
Regular security updates

However, no system is 100% secure.

11. Marketing Communications

We only send marketing emails if:

You have given consent, or
You are an existing customer and communication is relevant

You can unsubscribe at any time using the link in our emails.

12. Children’s Privacy

Our website is not intended for children under 16.

We do not knowingly collect data from minors.

If you believe a child has provided data, please contact us.

13. Third-Party Links

Our website may contain links to external websites.

We are not responsible for their privacy practices.

Please review their privacy policies separately.

14. Changes to This Policy

We may update this Privacy Policy from time to time.

Changes will be posted on this page with an updated date.

We encourage you to review this policy regularly.

15. Contact Us

If you have any questions about this Privacy Policy or your data, contact:

Dental Image
📧 Email: info@dentalimage.co.uk
📍 Address: [your address, if applicable]
🌐 Website: www.dentalimage.co.uk